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Understanding negotiation and effective negotiation skills

August 8,2022

Negotiation Skills

Introduction to effective negotiation skills  

Negotiation can be a process through which different people try to settle conflicting issues. The key to successful negotiations is effective negotiation skills. The various parties involved try to come to some negotiation or compromise. We can also call it a middle ground for both the members. 

Whenever such a situation demands us to intervene and find solutions, we must make sure that we can resolve it as amicably as possible. It should be a solution that offers the most profitable outcome for both the parties involved. There shouldn’t be any party with a feeling of loss. Coming to such a conclusion can be different depending on the situation that is in hand. 

Strategies for effective communication

 Depending on the task at hand, the types of negotiation are labelled differently. These could concern things like transnational engagements and organisational discussions, or they could also be relationships within a household. Nonetheless, one can apply general guidelines and techniques for effective negotiations. Therefore, no matter what kind of work you do or in your life, you will be able to apply your negotiation skills. You will be able to apply it in your personal and professional life.  

Stages of negotiation

When it comes to dealing with other human beings, the method of negotiation gives us certain stages or levels that we can go through. The stages are as follows:

Preparation stage

The first stage can be called the preparation stage. Being the first stage, it has much significance in effective negotiation. In this stage, what happens is that the parties involved undergo a certain discussion within themselves. Then they try to come to terms with how they will present their case. In addition, they will also be deciding the location and time. One should also ensure that it is a limited time window. This is important because, otherwise, certain disagreements will tend to go on for much longer. 

As an effective strategy for negotiation, we will have to ensure that we carefully put all the necessary facts forward. We should also put forward the rules and regulations we want to operate.  

Discussion stage

The second phase is the discussion stage, and in this stage, the members of each group will put forward their points from their perspectives. For this stage, we must put into use the application of skills like raising questions and listening intently. We should also bring forth our point of view with utmost clarity and demand clarity from the ones on the other side.

In this phase, it can also be helpful if we take notes of the essential points that can further enrich and influence the discussion. We must ensure both sides get the proper time to present their case. We must also ensure that we listen to each other carefully even if we disagree. This is to ensure that the talking is going in effective negotiation. 

effective negotiation skills

Make your goals clear

The third thing to do is to make your goals clear stage. When this stage is on, we must first place all the points of disagreement as it is important for effective negotiation. Then based on a priority listing, we will try to develop a ground for moderation that will dispel the disagreements. Suppose we don’t patiently sit down and don’t try to solve this issue. In that case, many misunderstandings between the young and old can arise. These people may have difficulty looking at things from a very objective perspective. 

Mutually beneficial solution

The next thing to do would be to bring forth an outcome that is a win-win for both groups. And it is among the essential effective negotiation skills. This step aims to leave everybody with a sense of positivity. Such an outcome can always be said to be the best outcome. It might not be easy to come to such a conclusion, however. Both parties should be open about settling with a compromised stand to achieve such an outcome.

Agreement

 A healthy argument requires that we are open to all interpretations of the subject. Even if a given situation is not favourable for all involved, we must still be able to agree by the end of the negotiation. 

Application of the ideas

Once there is a final agreement, one should decide on a course of action to bring the ideas to fruition. 

If the parties disagree, the negotiation should not continue, and a new round of meetings should also be there. This way, the pattern of discussions remains organised, and they stay geared toward a hopeful, positive outcome shortly. Such rescheduling also keeps the peace and prevents tensions from rising. In future meetings, one must look into new developments from previous meetings. They should also look for alternative ways to carry the discussion forward. 

There will also be certain instances when the negotiation can happen more informally. In an informal setting, you may not be able to go through the steps in an orderly fashion. Nonetheless, when you are acquainted with the steps of formal negotiation, you will also be able to go through informal negotiation.

What are effective negotiation and influencing skills?

 Besides the steps we have discussed, it is also imperative to discuss three essential characteristics that hugely impact how the negotiations can play out. These three characteristics are: 

Attitude

It is necessary to note that the attitude we bring to the negotiation will dictate the reaction to situations. And this one is essential for effective negotiation. It is also crucial to have a point of view that is wide. We should not think of negotiating as some battle. We must never try to display one-upmanship.

 Knowledge

More knowledge about the issue discussed will allow us to tackle questions more easily. We will be able to showcase more proactive involvement in the process. Knowing more will allow us to present our case strongly despite any conversational hurdle. 

Interpersonal Skills

Though we are writing this at the end, this should be the one thing that we should practice first. This one is among the essential skills required for effective negotiation. We should be good at having engaging and meaningful conversations while respecting the person in question. We should be good listeners along with good presenters.

  Conclusion

We do negotiations every day, consciously or unconsciously; these negotiations have an immense effect on our life. Mastering effective communication skills can help a person succeed in their personal and professional life.

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